Administration Specialist

On behalf of our client, a new investor in Serbia with a start-up project of manufacturing steel products, we are searching for motivated candidates for the Administration Specialist. As an Administrative Assistant, you will be crucial in supporting various departments, including HR, finance, and external collaborations.

Dužnosti:

Paperwork Management:

Handle a variety of paperwork, including contracts, agreements, invoices, and purchase orders, ensuring accurate record-keeping and timely processing.

Payroll Support:

Collaborate with the finance department to gather and prepare payroll inputs, such as timesheets and attendance records, ensuring accuracy and compliance with the company policies.

HR Assistance:

Provide administrative support to the HR department by assisting with employee onboarding, maintaining employee records, organizing training sessions, and helping with HR-related documentation.

Finance Collaboration:

Work closely with the finance team to reconcile expense reports, verify invoices, and maintain financial records, contributing to the smooth financial operations of the company.

External Collaboration Documentation:

Manage documentation related to collaborations with external partners, vendors, and contractors. This includes maintaining records of agreements, communication, and project updates.

Data Entry:

Accurately input data into relevant databases and systems, ensuring that all information is up-to-date and easily accessible for reporting and analysis purposes

Communication:

Facilitate clear and concise communication between internal departments and external parties, ensuring that all stakeholders are well-informed and up-to-date on relevant information.

Office Organization:

Assist in maintaining an organized and efficient office environment by managing office supplies, arranging meetings, and handling basic administrative tasks.

Record Keeping:

Maintain meticulous records of all administrative activities, ensuring that documentation is easily retrievable and in compliance with company policies and regulations.

Office Organization:

Assist in maintaining an organized and efficient office environment by managing office supplies, arranging meetings, and handling basic administrative tasks.

Zahtevi pozicije:

High school diploma or equivalent; relevant college degree or coursework is a plus.

Proven experience in administrative roles, preferably in a production or similar industry.

Excellent organizational skills and a keen eye for detail.

Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).

Fluency in English both spoken and written

Strong communication skills, both written and verbal.

Ability to multitask and prioritize effectively in a dynamic and fast-paced environment.

Familiarity with basic HR and finance processes is advantageous.

Discretion and the ability to handle confidential information with professionalism.

Adaptability and willingness to learn new tools and processes as the company evolves