Executive Assistant/Project Coordinator

About the company

Hands-Off CEO is a consulting agency dedicated to helping exceptional CEOs achieve their next level of hands-off growth. Our mission is to transform hundreds of thousands of lives for the better by creating amazing workplaces and job opportunities for staff while expanding the impact of CEOs in the world. We are fiercely protective of our company culture, with high expectations of each team member and radical ownership of their field of specialty.

About the role

Are you a highly organized, proactive individual with a passion for supporting visionary leaders and driving operational excellence? Do you love to learn? Do you thrive in a dynamic, fast-paced environment where you can make a significant impact? If so, we want to hear from you!

As the Executive Assistant/Project Coordinator at Hands-Off CEO, you are the cornerstone of efficiency and a key facilitator of our visionary goals. You will be responsible for managing the CEO’s and other executives' schedules, facilitating communication, and supporting broader team needs. This role demands a proactive, meticulous, and highly organized individual who thrives in a dynamic environment and embodies our core values of vision building, rapid transformation, radical ownership, empathy, and refined excellence.

Key Responsibilities:

• Manage the CEO's and other executives' schedules, ensuring maximum efficiency and alignment with strategic priorities
• Facilitate seamless communication between the CEO, team members, and external partners
• Coordinate high-caliber company events and manage sophisticated client interactions
• Assist in the development and execution of marketing strategies
• Support the execution of operational procedures and project management using tools like ClickUp
• Manage client relations, including onboarding, ongoing communication, and strategic session scheduling
• Conduct research to support team initiatives and identify growth opportunities
• Coordinate the CEO's public engagements and speaking events
• Provide administrative support across various departments

About you

🏠 Can you find yourself here?

• 3-5 years of experience as an Executive Assistant, particularly supporting senior-level executives or visionaries
• Exceptional organizational and time management skills
• Strong proficiency in office productivity tools (MS Office, Google Suite) and project management software (ClickUp, Asana, or similar)
• Experience with CRM software, especially Infusionsoft and GoHighLevel
• Excellent verbal and written communication skills
• Strong problem-solving abilities and the capacity to work independently
• Demonstrated ability to handle confidential information with discretion and integrity
• Proactive mindset with a talent for anticipating needs and resolving bottlenecks
• Alignment with Hands-Off CEO's core values and commitment to delivering a down-to-earth luxury experience

As you join our company, you will receive comprehensive training to learn more about our organization, people, and processes. We are committed to supporting your growth and success in this pivotal role.

At Hands-Off CEO, we are dedicated to fostering a supportive and inclusive work environment where everyone can thrive. We welcome candidates from diverse backgrounds and experiences to apply. If you're ready to take on a challenging role that offers significant growth opportunities and the chance to make a meaningful impact, we encourage you to apply.

Join us in our mission to transform lives and empower visionary CEOs to reach new heights of success!

What's in it for you?

What’s in it for you?

💰 Competitive Salary: A monthly salary of $2,000-$2,500*.

🌟 Work remotely from anywhere in the world.

🕤 Flexible working hours.

🌴 Paid time off.

📚 Training and growth opportunities.

*Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

How to apply?

Please submit your application by formulating a message that mimics an email.

In the subject line please write “Hi, I’m YOUR NAME from (insert your city / town) & I’m interested in the Executive Assistant/Project Coordinator position.”

In the body, please write a 13-sentence email including:

• Two sentence opening salutation that says: ” My name is _____. I’m from ____ and I’d like to apply for a job you posted.”
• Paragraph #1: Experience(s) you’ve had that you can apply to this job.  (bold font, 3 sentences)
• Paragraph #2: Experience(s) you have had in the past managing teams and keeping tasks organized. ( 3 sentences)
• Paragraph #3: What organizational or project management tool you rely on most.  (italic font, 3 sentences)
• Two sentence closing that provides the following:  1) one of the subject lines from a blog post on our website  2) a closing salutation including your name, email address, and phone number.

*BONUS* If you have taken the Kolbe A Index, please include your four-digit Kolbe MO.

Also, please attach a copy of your most current resume. Thanks!